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Organization Overview

Josephinum is a college-preparatory high school and a proud member of the international Network of Sacred Heart Schools. Our mission is to empower young women to become confident, faith-filled leaders. We offer a world-class curriculum, designed to prepare students to be successful at college and in life.

In January 2016, Josephinum was authorized as an International Baccalaureate (IB) World School, and the Class of 2018 was the first cohort to be fully immersed in the IB curriculum. In the years to follow, all Josephinum students will have the opportunity to pursue the prestigious IB Diploma.

The IB program, combined with Josephinum’s diverse community and international relationships through the Sacred Heart Network, provides our students with a unique and powerful opportunity to develop a global perspective and hone the skills that are demanded by our rapidly changing world.

As a Sacred Heart School, Josephinum measures its success one student at a time, and we seek to provide an education that meets the needs of the whole child. Our small class sizes and exceptional faculty focus on understanding the unique educational needs of each student, helping her to discover her unique gifts and fostering a passion for excellence in education, service, and faith.


Full-Time Employee

Start Date: December 1, 2018

Job Functions

The Operations Manager is directly accountable to the Director of Finance and works with her/him to ensure that the operational stability and integrity of Josephinum Academy is consistent with the Goals and Criteria and the philosophy of Sacred Heart education. S/he will be responsible for:

●Partnering with the Admissions Manager and Director of Strategic Engagement to leverage the systems and sound business processes to provide support at all stages of the enrollment process.

●Collaborating with the Director of Finance and the Admissions Manager to assist in assessing financial aid need and granting internal scholarships for all newly-enrolling students.

●Running semi-monthly payroll for Josephinum.

●Maintaining personnel records and collecting paperwork for all Josephinum new hires.

●Collaborating with the Director of Finance to periodically review personnel policies and implement new policies, as needed.

●Ensuring the facility’s compliance with local, city, and state regulations.

●Coordinating compliance projects along with the Principal and the Director of Finance for the Illinois State Board of Education, Archdiocese, etc.

●Assisting the Director of Finance with coordination of Josephinum’s food service vendor and ensuring the National School Lunch Program is administered within the appropriate guidelines.

●Managing rental processes for the school (updating and managing facilities-related calendars, ensuring contracts are signed with renters, ensuring appropriate COIs are on file, coordinating proper staffing for rentals).

●Fulfilling other duties as assigned by the Director of Finance.

Qualifications and Key Attributes

●Bachelor’s degree required

●5+ years of experience in operations and/or financial management

●Ability to manage and prioritize a variety of tasks and projects simultaneously

●Excellent oral and written communication skills

●Superior organizational skills and attention to detail

●Experience working in a school setting (preferred)

●Spanish speaking (preferred)


Full Time Employee

Start Date: January 15th, 2019

Job Function

The school counselor provides support services to students of Josephinum Academy through social/emotional, academic and career counseling. The counselor acts as an advocate for students’ well-being and serves as a valuable resource for their educational advancements in the International Baccalaureate program. The school counselor is responsible for providing direct counseling services, building and implementing group counseling curriculum, as well as developing and administering preventative programming. The school counselor must be willing to meet the needs of one's own professional development. Please see below for specific responsibilities of a school counselor at Josephinum Academy.


● Coordinate Social/Emotional Curriculum in accordance with ASCA standards.

● Provide brief individual counseling or group counseling for students in need of social/emotional support.

● Assist in peer mediations and crisis management.

● Allow for consultation with teachers, administration and parents when necessary.

● Participate in student staffings at school and in hospital settings on an as needed basis.

● Provide outside resources for students for additional support, as well as act as liaison between school and outside agencies that serve our students socially and emotionally.

● Assess social/emotional needs of students.

● Provide professional development to staff and faculty as needed.

● Promote Josephinum Academy as a safe haven for the students.


● Monitor academic progress, attendance, and behavioral concerns.

● Be able to complete credit checks for graduation requirements and create individual

schedules for students.

● Attend and be an active participant in academic staffings for students.

● Communicate with parents about their student's academic successes and challenges.

● Provide academic advising in coordination with Dean of Curriculum & Instruction.

● Assist Student Services Department in Fall, Spring testing as well as proctoring the ACT

and SAT at Josephinum.

● Interpret data received from Explore, Plan, Pre ACT, ACT and SAT Tests.


● Assist in comprehensive college planning across 4 years.

● Be familiar with and utilize Naviance and eDocs for all college application purposes.

● Be comfortable using information available on PowerSchool and adding data to it as needed.

● Assist in data entry of statistical information including demographics, college, scholarship and testing information.

● Serve as College Preparatory instructor and implement the curriculum which is delivered to the Junior class and supplemented through Schoology.

● Educate students and parents about colleges, the admission process, financial aid and help families and students choose a school that fits their needs and interests.

● Meet with college admissions representatives and facilitate meetings between the colleges and students.

● Be able to write letters of recommendations and assist faculty in formulating insightful letters of recommendation.

● Make available informational presentations to parents.

Qualifications and Key Attributes

● Master’s Degree in School Counseling

● 3 years of school counseling experience

● Excellent oral and written communication skills in and English

● Professional Educator’s License- PEL (preferred)

● IB experience (preferred)

● Spanish speaking (preferred)


Full Time Position

Start Date: January 15th, 2019

Job Description

Josephinum Academy seeks a dynamic and experienced educational leader to be our Director of Student Services. This position reports directly to the Principal and is a member of the Principal’s Leadership Team. His/her primary task is to promote the success of students through the leadership of the Student Services Department, which provides personal, academic, and college counseling. He/she is responsible for developing, coordinating, and implementing a comprehensive support program to ensure student success in school, college, and life. His/her duties include serving as professional school/college counselor, as well as managing a department that includes school counselors, a social worker, Title educators, counseling interns, and volunteers.

The ideal candidate holds an advanced degree in School Counseling with state certification. S/he has significant educational experience serving a diverse student body, at least 3-5 years of school and college counseling experience with first generation students, strong interpersonal skills, and management/leadership experience. S/he has a deep understanding of school organizations, possesses strong skills of communication and creativity, and is committed to giving life to the school’s mission.

Spanish speaking is preferred.


Please email cover letter, resume and two current letters of recommendation to jobs@josephinum.org

Josephinum Academy provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, legal status, or status as a covered veteran in accordance with applicable federal, state and local laws.

Patti Tuomey
(773) 292-3964 x223

Josephinum Academy of the Sacred Heart

1501 North Oakley Boulevard
Chicago, Illinois 60622
(773) 276-1261
(773) 292-3963
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